I got into a real interesting forum topic about event planning and organizing in one of the LinkedIn groups. The topic is about the aspect of using Gantt charts in the scope of event management.
I realized in some cases it is not really clear what is the Gantt all about, what milestones and critical paths mean, how to build up the chart, how and when to use it, what advantages it carries.
As it would be a topic partly of my forthcoming Eventology posts, I decided why not to get into some guidance a bit and give some good advice with an example of an event.
I will create a Gantt chart step by step for an imaginary event. I emphasize that the chart contains not the whole project, just want to show the process.
Depending on what sort of software you use, your possibilities can vary, I will use MS Project.
The Gantt chart is a project management tool used for planning and tracking complex projects and as in the aspect of management, event management is a project itself, thus it can be very useful.
The biggest advantage, that it supports a visual comprehension of the tasks, the relation between the tasks and you as the manager have an easier way to control and track the way your project develops toward completion.
Horizontally it contains the time scale, which is always important, and in case of organizing events, it is critical to meet the latest deadline which is the opening of the event.
Vertically it contains the tasks to be completed organized into functional and logical structure.
The following post will cover the way how to collect and structure your tasks effectively.
After I finish, I maintain and define the nature of the tasks.
And finally we take a look at the advantages of a well built chart, what kind of assistance a Gantt chart gives you.